Board Minutes of April 18, 2007 Regular Meeting Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:      Brad Hagen, Wesley LaVanchy, Reggie Golden, Brian Travis

                                    Gary Cope – Conference Call

Staff:              Eric Doering, Rob Fleck, Jon Peterson, Rick Hiatt,

                        Kim Castonguay, Dick Lyons – Attorney

Public:           Stan Owens, Mary Gavin, Les Morgan

Call to Order:           The meeting was called to order at 9:03 A.M.

 

Executive Session – 9:10 A.M.

            Mr. Reggie Golden made a motion to enter into an Executive Session pursuant to “Section 24-6-402 (4) e to develop negotiating position strategies or instructing negotiators regarding contractual matters and (f), personnel matters regarding Mr. Eric Doering’s performance and salary review.  Mr. Brad Hagen seconded it.

Adjourned Executive Session at 9:52 A.M.

 

Review and Recommendation for District Manager – 9:52 A.M.

            Mr. Eric Doering’s contract was renewed for another year. Mr. Reggie Golden made a motion to increase Mr. Eric Doering’s salary to $105,604.00 per year consistent at 95% of the mid range adjusted for his time off, retroactive February 1, 2007.            Mr. Wes LaVanchy seconded it.  Approved

 

Consent Agenda – 9:55 A.M.

            Mr. Reggie Golden made a motion to accept the consent agenda.  Mr. Brian Travis seconded it.  Approved

 

District Managers Report – 10:00 A.M.

            Staff has been looking at sites downstream from our current plant to possibly purchase as a future Treatment Plant site.  Three sites are by the Fort St. Vrain Power Plant off of Road 34.  The Board instructed Mr. Eric Doering to contact Marty Block at Excel Energy and Ben Houston, a property owner in the area to discuss possible sites and report back to the Board in May.

 

Action Items – 10:20 A.M.

            Mr. Reggie Golden made a motion to award the Liberty III Project to EZ Construction.  Mr. Brian Travis seconded it. Approved

 

            Mr. Reggie Golden recused himself from any discussions or decisions on awarding the CDOT Project; he is a Principal Officer of Northridge Construction.  Mr. Brad Hagen made a motion to award the CDOT project to Northridge Construction with the condition that staff review their sub contractor and that they also meet qualifications.  When the Board makes a motion to approve a contract they can also include authorization of the Manager or the President to sign and issue the notice to proceed.  Mr. Wes LaVanchy seconded it.  Approved 

 

Resolution 2007-05 Reimbursement for lift station

            Mr. Reggie Golden made a motion to follow TEC recommendation that it is included in our current rate study and to continue to follow current policy.  Mr. Gary Cope seconded it.  Mr. Reggie Golden, Mr. Gary Cope, and Mr. Brian Travis voted for the motion.  Mr. Brad Hagen and Mr. Wes LaVanchy opposed it.  Approved

 

Resolution 2007-06 Industrial Pretreatment Program

            Mr. Brad Hagen made a motion to approve Resolution 2007-06 to implement the Rules and Regulations of the St. Vrain Sanitation District pertaining to Pretreatment with an effective date of May 1, 2007.  Mr. Wes LaVanchy seconded it.  Approved

 

Resolution 2007-07 Initiating Inclusion Election

            Mr. Wes LaVanchy made a motion to adopt Resolution 2007-07 regarding an election on the issue of inclusion of property currently lying within the Weld County Tri-Area Sanitation District and setting a public hearing on the matter at 9:00 A.M. on June 20, 2007 at the Frederick Town Hall, 401 Locust St., Frederick, Colorado.  Mr. Brian Travis seconded it.  Approved

 

Boundary Agreement with TASD/SVSD

            Mr. Reggie Golden made a motion to approve  the 208 Boundary Agreement between St. Vrain Sanitation District and Weld County Tri-Area Sanitation District.  Mr. Brian Travis seconded it.  Approved

 

Updates on Consolidation/Ongoing issues

            Tri Area Sanitation District - Tri Area will be issuing St. Vrain Sanitation District a check for $280,177.00 for their portion of the design costs.  When St. Vrain Sanitation District receives the check they will begin the design work on the line from their plant to our plant. Tri Area Sanitation District is concerned with there Staffs future employment in regards to the consolidation.  Mr. Eric Doering has assured Mr. Tim Flynn and Mr. Wayne Ramey that everyone will be considered for a position.  Mr. Dick Lyons suggested that St. Vrain Sanitation District would accept their employees during the transition and for a period not to exceed 90 days there after. 

 

            Dacono - Mr. Brad Hagen made a motion to approve $295,211.00 plus the $100,000.00 that is left in the Escrow Fund from the Phase II for Phase III improvements, construction, city construction Management and Surveying and the additional work associated with the added 12” line to satisfy the obligation of the IGA.  Mr. Les Morgan agreed to revise his proposal for inspection and get back to Mr. Eric Doering.  Board has directed staff to review the inspection proposal and the Engineering costs and to get clarification from the City of Dacono as to what the $13,500.00 includes. In addition Board would like Staff to obtain additional inspection bids and present their findings to the Board in May. Mr. Wes LaVanchy Seconded it.  Approved

 

            Mead - Mead’s late April agenda has a 3 ˝ Million Dollar loan from the State for their new Treatment Plant.  St. Vrain Sanitation District has not heard yet if Mead has been approved by the Department of Public Health.  There has been no court decision in regards to the East I-25.

 

            Erie - Erie intends to move forward with plans to construct a new Sanitary Sewer Facility located in Section 31, Township 2 North. Range 64 West of the 6th PM.  Erie has proposed a 208 boundary change between St. Vrain Sanitation District and themselves.  Mr. Reggie Golden instructed Staff to determine how much money St. Vrain Sanitation District has invested in the area Erie would like in their 208 boundary and would like the revised 208 boundary change be based more on topography and land mass.  Also Staff is instructed to get a handle on anticipated build out of the area and uses both in our current area that serves Erie and in the area to be exchanged.

 

            Ft. Lupton - St. Vrain Sanitation District’s desire is to keep the 8 Sections Ft. Lupton had requested for their 208 Boundary change.  St. Vrain Sanitation District is not interested in restricting the development in Ft. Lupton.  At the time they wish to develop in that area they may come back to the Board and they may consider the change.

 

Meeting adjourned at 12:05 P.M.

 

 

 

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   Recording Secretary                                                                            Board Secretary

 

 

 

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