Board Minutes of September 19, 2007 Regular Meeting 

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:      Brad Hagen, Reggie Golden, Brian Travis, Wesley LaVanchy

                                    Gary Cope – speaker phone

Staff:              Eric Doering, Jon Peterson, Megan Humbrecht, John Anderson, Kim Castonguay, Dick Lyons – Attorney

Public:           Marc Miller, Michael Lucchino, Linda Sweetman-King, Richard Reichstein, Roy Howard

Call to Order:           The meeting was called to order at 9:02 A.M.

 

No Additions/Deletions from the Agenda

 

Consent Agenda – 9:03 A.M.

            Mr. Brad Hagen requested to have the IGA with Little Thompson Water District/Bayshore Development moved from the consent agenda to Action Item e. He also asked that IGA’s not be placed on the Consent Agenda in the future. Mr. Reggie Golden made a motion to approve the consent agenda with requested change.  Mr. Wesley LaVanchy seconded it.  Approved

 

District Managers Report – 9:10 A.M.

            Staff will be updating the District’s Rules and Regulations in the next few months, and will bring changes to the Board. 

            Mr. Reggie Golden made a motion to approve the payment of the Varra appraisal for $6,000.00.  Mr. Wesley LaVanchy seconded it.  Approved 

            The Nelson Mining Contract has changed and they will be able to mine closer to CR 26 potentially impacting our planned WCR 26 line. Harold Nelson is now asking that we include payment for the gravel that would have been extracted as part of our proposed settlement for the Easement. This affects the current condemnation process.  At this time Mr. Dick Lyons stated that the highest and best use for the property is gravel mining because that is what they are currently doing with the land.  Mr. Reggie Golden stated that a stability analysis should be considered to determine if St. Vrain Sanitation District can keep the Nelson’s from mining to the edge of their mining boundary.  Staff is instructed to follow up and keep the Board informed.

            Mr. Reggie Golden made a motion to approve the two year Recreational Lease between St. Vrain Sanitation District and Harold and Laverna Nelson. Mr. Brian Travis seconded it.  Approved

            The proposed 2008 Budget will be presented at the October 10th Board meeting.

            Ms. Melissa Worley will be doing an internship at the plant as part of her degree program through Metro State in Denver.

           

 

 

Public Invited to be Heard – 9:40 A.M.

            Ms. Linda Sweetman-King came before the Board to request a change to the Standard Subdivision Service Agreement between St. Vrain Sanitation District and Waterfront Development. They would like to amend paragraph 5 adding the following “subject to automatic renewal for additional term(s) of two (2) years each upon request of the applicant in writing.” In regards to Action item c. Mr. Reggie Golden made a motion to approve the Subdivision Service Agreement in its current form.  Mr. Brian Travis seconded it.  Approved

            Mr. Mark Miller and Mr. Michael Lucchino came before the Board to request an SFE calculation change in the purchase of a sewer tap for Cimmaron Garden Center.  Board directed Staff to investigate other cities that have Garden Centers as to how they determined SFE calculations.  Board has asked Mr. Miller and Mr. Lucchino to come back to Staff with the standard application rates for water flows at the Garden Center.  Staff will then make a determination as to the SFE calculation change and provide a recommendation to the Board in October.

  

Discussion Items – 10:25 A.M.

            Mr. Roy Howard the Attorney for Dacono Sanitation District came before the Board to present the signed Dissolution Agreement by and Between the St. Vrain Sanitation District and the Dacono Sanitation District.  The Dacono Board also approved and adopted the Rules and Regulations of the St. Vrain Sanitation District as required in the agreement at their Board meeting September 18, 2007.  However the fees and charges will stay the same until the Date of Dissolution.  February 5, 2008 will be the Election of the Dissolution with a May 1, 2008 effective date of Dissolution.  Mr. Wesley LaVanchy made a motion to approve the Dissolution Agreement pending the change to 2.6 to add 2007 to the Financial Audit.  Mr. Brian Travis seconded it.  Approved

            Mr. Brad Hagen has asked Staff to see if Tri Area Sanitation District has a topographical site map. TEC had presented a proposal for securing topographical information that the Board felt was too costly. Staff will review with TEC and report in October. Staff meetings and work groups with Tri Area Sanitation and St. Vrain Sanitation District are going well.  Mr. Reggie Golden made a motion to go with cost proposal #1 with complete acquisition for services with Western States – Land Services, Inc., based on staff recommendations.  Mr. Wesley LaVanchy seconded it.  Approved

            Board has directed Staff to do a Phase 1 and a partial or full phase 2 Environmental Impact Study on the Tri Area Treatment Plant Site.

 

Action Items – 11:10 A.M.

            Mr. Brad Hagen made a motion to authorize Mr. Eric Doering to vote on behalf of St. Vrain Sanitation District.  This will allow Mr. Doering to vote on matters before the SDA Group.  Mr. Brian Travis seconded it.  Approved

            Board directed Staff to make necessary changes to clear up the language regarding temporary taps and to bring changes to Rules and Regulations in Resolution Form to the October 10th Board Meeting.

           

 

Board directed Staff to make necessary changes regarding waiving of monthly service fees.  Board gives Staff the authority to give a one time, up to 3 month exception for taps over 1”, and demonstrated non use of sewer based on construction schedule on a case by case basis. St. Vrain Sanitation District may also waive Government, Special Districts and School Districts monthly service fees until certificate of Occupancy is obtained.  Board directed Staff to bring changes to Rules and Regulations in Resolution Form to the October 10th Board Meeting.

            In regards to the IGA between St. Vrain Sanitation District and Little Thompson Water District the Board directed Staff to change 3.4 to hold St. Vrain Sanitation District harmless and come back with changes to the October 10th Board meeting.

 

 

Executive Session – 11:30 A.M.

            Mr. Reggie Golden made a motion to go into executive session pursuant to Sec. 24-6-402(4)(f) for the purposes of discussing a personnel matter.

              

           

Meeting adjourned at 12:00 P.M.

 

 

 

 

 

 

____________________                                                        ____________________

   Recording Secretary                                                                            Board Secretary

 

 

 

____________________                                                        ____________________

                Date                                                                                                   Date