Board Minutes of October 10, 2007 Regular Meeting 

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:      Brad Hagen, Reggie Golden, Brian Travis, Wesley LaVanchy,

                                    Gary Cope

Staff:              Eric Doering, Jon Peterson, Rob Fleck, John Anderson,                            Kim Castonguay, Dick Lyons – Attorney

Public:           Shawn Welch, Marc Miller, Michael Lucchino, David DeSera,             Ryan Lauer, Warren Mesloh, Richard Pals                      

Call to Order:           The meeting was called to order at 9:02 A.M.

 

Deletions from the Agenda: Remove the IGA for Bayshore Development from the Consent agenda and Dan Worden from Hall Irwin for Imagine School.

 

Public Invited to Be Heard: 

            Mr. Shawn Welch of EZ Excavation came before the Board of Directors to ask them to reconsider change order #9.  The actual thickness was 8 inches, not the typical 4 to 6 inches.  The amount of the request is $6305.00.

            Mr. Marc Miller, Mr. Michael Lucchino, Mr. David DeSera and Mr. Ryan Lauer came before the Board of Directors to request approval to purchase a Sewer Tap to begin construction of Cimarron Gardens in the hopes that it will be completed by the beginning of spring of 2008.  Our current Rules and Regulations state that before a Sewer Tap may be purchased St. Vrain Sanitation District must have a set of As-Builts.  The general contractor for Cimarron Gardens has indicated that the As-Builts won’t be ready until December of this year, thus possible delaying the completion of the Garden Center.  Mr. Brad Hagen would recommend that St. Vrain Sanitation District give Cimarron Garden a letter to serve or sell them a tap.     

 

Consent Agenda – 9:10 A.M.

            Mr. Wesley LaVanchy made a motion to approve the consent agenda.  Mr. Brian Travis seconded it.  Approved

 

District Managers Report – 9:20 A.M.

            Once St. Vrain Sanitation District has Board approval of appropriate record of Minutes the tapes can be destroyed.  All tapes of Executive Meeting minutes go with our Attorney, Mr. Dick Lyons and are destroyed after 90 days. 

            On September 21st the orders were approved and accepted by the courts regarding TASD for the dissolution agreement and the dissolution vote will be on the November ballot.  Mr. Eric Doering, Mr. Rob Fleck and Mr. John Anderson had a discussion with Ginny Torrez from the State regarding the extension of TASD’s Permit of their Treatment Plant.  They are currently in violation with the State.  Currently in the consolidation agreement there are provisions that we would take their system over and that if by January 1, 2010 we do not have the interceptor line built and that plant decommissioned a fine will be imposed of $35,000.00.  The amendment to the plan will be going to public hearing sometime in the next couple of weeks.  After the comment period it will be approved and St. Vrain Sanitation District will be a signer to that agreement as well as the State and Tri Area Sanitation District.  Frederick and Firestone are willing to assume storm water duty.

            St. Vrain Sanitation District had a meeting October 2nd with Western States Land Service regarding the acquisition services of approximately 13 of the 15 Easements needed for the TASD line from their current plant to our facilities.

                Mr. Warren Mesloh from TEC came before the board to discuss the topographic site survey of the Tri-Area Sanitation District WWTP site.  Board has decided to have only an Ariel Survey done and would like Mr. Eric Doering to get two more bids and return to the board for consideration of this matter along with a revised bid from TEC next month.

            A hearing in District Court on the Nelson condemnation and immediate possession is scheduled for Thursday October 18th at 2 P.M. 

           

Action Items – 10:10 A.M.

            The total cost for a Phase 1 Environmental Site Study from ENSR on the property located at 8500 Weld County Road 13, Frederick, Colorado is $3,057.00.  Mr. Brad Hagen made a motion two secure two more bids on the phase 1 and potential Phase 2 project and would like rate sheets with bids and return to the board for consideration of this matter.  Mr. Gary Cope seconded it.

            Mr. Reggie Golden made a motion to approve Resolution 2007-12 with an effective date of October 10, 2007.  Mr. Wesley LaVanchy seconded it.  Approved

            Mr. Brad Hagen made a motion to approve Resolution 2007-13 with the addition of including, but not limited to, all service fees and charges, retroactive to the date of the waiver.  Mr. Brian Travis seconded it with an effective date of October 10, 2007.  Approved

            Mr. Wesley LaVanchy made a motion to support the staff’s recommendation to require Cimarron Garden Center to install a sub meter on their line that discharges into the sewer.  Mr. Reggie Golden seconded it.  Approved

            Mr. Wesley LaVanchy made a motion to approve Change order Number 9 in the amount of $6,305.00.  Mr. Brian Travis seconded it.  Mr. Reggie Golden will not support the decision.  Approved

            Staff presented Board of Directors with the proposed 2008 Budget with and without consolidation. 

           

Meeting adjourned at 11:00 A.M.

 

 

 

 

 

 

 

 

 

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   Recording Secretary                                                                            Board Secretary

 

 

 

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