Board Minutes of March 19, 2008 Regular Meeting  

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:         Brad Hagen, Wesley LaVanchy, Gary Cope,

                                      Reggie Golden arrived at 9:10 A.M.

                                      Brian Travis excused absence  

Staff:                Eric Doering, Jon Peterson, Rob Fleck, John Anderson,                                Kim Castonguay, Dick Lyons – Attorney

Public:              Merle Maass, Bill Woods, and Josh Magden                        

Call to Order: The meeting was called to order at 9:05 A.M.

Additions or Deletions to Agenda:  Move the Executive Session –                                 District Manager Review to follow the Discussion Items.

 

East I-25 Sanitation District – 9:07 A.M.

            Merle Maass and Bill Woods of the East I-25 Sanitation District came before the Board to present an update on the East I-25 Sanitation District.  The current members of their Board are:  Stephanie Stewart, Bill Woods, Merle Maass, and Butch Sekich.  Jim Collins is the Attorney.  The East I-25 Sanitation District is currently working with NFRWQA to have the St. Vrain Sanitation District and East I-25 Sanitation District overlapping 208 boundaries changed so that there will be no overlapping of the Districts and that St. Vrain Sanitation District will have that particular overlapping parcel back in their 208 boundary.  Reggie Golden suggested that Merle Maass, Jim Collins, Eric Doering and Dick Lyons meet and go over the new contract since this contract is different then the original one presented to St. Vrain Sanitation District. It has always been the St. Vrain Sanitation Districts intention to treat the sewage from the E-I25 Sanitation District.

 

Josh Magden of George K. Baum-Defeasement of Mill Levy – 9:38 A.M.

            Josh Magden came before the Board to discuss the defeasement of the Bond Mill Levy.  He explained that there are two ways to defease the Bond by the end of 2008.  The Mill Levy will be approximately $1.3 million dollars by the end of 2008.  The first is a legal defeasement, which is to set aside approximately $1.5 million dollars in Escrow in a risk free treasure account.  The other is called a financial defeasement where St. Vrain Sanitation District would set aside $1.3 million dollars in a bank.  All interest on this would come back to St. Vrain Sanitation District, and St. Vrain Sanitation District would keep the debt for the bond on the financial books.  Wesley LaVanchy made a motion to direct Staff to take the steps necessary to affect a legal defeasement of the existing Bond and indebtedness.  Reggie Golden seconded it.  Approved 

 

Consent Agenda – 10:00 A.M.

            Reggie Golden made a motion to approve the consent agenda. Wesley LaVanchy seconded it.  Approved

 

 

 

 

District Manager Report – 10:00 A.M.

            St. Vrain Sanitation District currently has a CD at New Frontier Bank.  The only person on the CD signature card in no longer a Board Member and new signature card was signed at the board meeting.  St. Vrain Sanitation District will be putting $100,000.00 into a CD at Valley Bank where Tri Area Sanitation had their funds.  Several St. Vrain Sanitation District staff members had a meeting with Dacono Sanitation District Staff along with both Attorneys to discuss what needs to be done by May 1st.  Eric informed the Board that St. Vrain Sanitation District will be retaining Peggy Brown as an employee of the District to help in the Accounts Receivable department.  The District Board Election will be May 6, 2008. We have four candidates for two positions.  They are Brad Hagen, Louis Evezich, Jeff Rabas and Wayne Ramey.  

There is a statutory prohibition against Board members doing work for the District. If a public bid process is used then Board member companies may be considered.  The effected Board member must recuse themselves from votes.

                       

Action Items – 10:15 A.M.

            Reggie Golden made a motion to accept the Fleet Policy with the word scheduled removed from the policy.  Wesley LaVanchy seconded it.  Approved

            Board asked staff to bring back to the April Board meeting a list of what vehicles the District currently owns.  Staff will also provide a replacement plan along with what the District needs versus what the District currently has along with the approval of Vehicle purchase for the Treatment Plant. Staff will bring back the issue of the lift gate on the Treatment plants F150 truck to the April Board meeting.   

            Reggie Golden made a motion to accept the certification of cost for the Liberty Gulch Phase III Line.  Gary Cope seconded it.  Approved

 

Discussion Items – 10:25 A.M.

            Rob Fleck updated the Board on the progress of the Tri Area Line.  Staff will have all Easements signed for the Phase I today and anticipates putting the bid out before the April Board meeting.  Staff is currently working on Phase II Easements.  The Hall Family Partnership is concerned about the Slurry Wall on the Shores Reservoir being punctured during the construction of the line through their property. 

 

Executive Session – 10:30 A.M.

Board went into Executive Session pursuant to “Section 24-6-402(4)(f) for the discussion of a personnel matter.

Reggie Golden made a motion to renew the employment contract for Eric Doering for 2008 – 2009 with a salary increase to $96,000.00 per year, effective February 1, 2008.  Gary Cope seconded it.  Approved

           

Meeting adjourned at 10:45 A.M.

 

 

____________________                                                        ____________________

   Recording Secretary                                                                               Board Secretary

 

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