Board Minutes of June 20, 2007 Regular Meeting

Of the Board of Directors of the St. Vrain Sanitation District

To be held at Frederick Town Hall

Attendance:

Directors: Brad Hagen, Reggie Golden, Brian Travis, Gary Cope

Wesley LaVanchy - Absent

Staff: Eric Doering, Jon Peterson, Kim Castonguay, Megan Humbrecht, Tara Lloyd, Dick Lyons – Attorney

Public: Anthony Beeson, Wayne Ramey, Peggy Brown, Suzanne Hamm, John Folsom, Jim Loonan, Bill Leary, Zoe Hutchings, Isabelle Falcon, Doris Pacoff

Call to Order: The meeting was called to order at 9:00 A.M.

There were no Additions or Deletions to the Agenda

Public Hearing on Setting an Election on the Issues of Inclusion of Property Currently Lying within the Tri Area Sanitation District. – 9:02 A.M.

Mr. Dick Lyons stated that Public notice was published in accordance with the State statute in the Longmont Daily Times Call May 29, 2007. In addition the notice of the public hearing was sent to each property owner according to the assessors Office of Weld County in Tri Area Sanitation District. All legal conditions were met. Mr. Eric Doering stated that Tri Area Sanitation District sent an information letter out June 15, 2007. St. Vrain Sanitation District will still ask the residents of Tri Area to continue to pay the $8.02 per month for the drainage debt. St. Vrain Sanitation District is currently looking at several options to reduce the drainage debt and lower that fee for the Tri Area customers. Mr. Eric Doering explained that St. Vrain Sanitation District had a rate study done and will not be raising our monthly sewer service charges any time soon. We will continue to charge $22.00 per residential SFE per month. Tri Area Sanitation District customers currently pay $16.07 for sewer service per month along with $8.02 per month for the drainage debt, which totals $24.09 per month. Including into St. Vrain Sanitation District the total they would be paying per month will be $30.02. If Tri Area Sanitation District upgraded the plant, costs could be up around 30 Million Dollars. The Tri Area Sanitation Districts Customers could pay upwards towards $40.00 to $45.00 per month.

Brad Hagen opened the Public Hearing at 9:15 A.M.

Mr. John Folson, a Tri Area Resident submitted a list of questions.

1. The Mill Levy for St. Vrain Sanitation District customers is much higher then the Mill Levy of the Tri Area Sanitation District customers. He feels with that figured into the monthly sewer charges would make the rates for sewer service much higher then Mr. Doering stated. In response, Mr. Doering stated that the District will be defeasing the current 3.1 Capital Mill Levy, and the District will set aside monies to pay off that bond that is due in 2011. The only Mill that will be in place will be our Government Fund Mill Levy that is currently .865.

2. Mr. Folsom would like to know if Tri Area has a proposal for costs to up grade the current plant. Mr. Wayne Ramey of Tri Area stated that they have a master plan, and it is public record.

3. What will be the status of the present employees of Tri Area Sanitation District? There will be a time when those employees will be needed to help St. Vrain Sanitation District bring in the customer data. St. Vrain Sanitation District may have a need to add one or two positions. Tri Area Employees will have the same opportunity as any person to apply for those openings.

4. What are the costs to connect Tri Area to St. Vrain Sanitation District, and is St. Vrain Sanitation District prepared to absorb those costs? Tri Area Sanitation District already has that money and St. Vrain Sanitation District may pay for any over sizing.

5. What will become with the assets of Tri Area Sanitation District? The assets will become St. Vrain Sanitation District’s assets. The plan is to take the plant site and remedate it and to turn around and do something with that site. The site and everything there will go away eventually. The plan is to take what ever the assets worth is and use that towards maintenance of the Tri Area system, to bring it up to current function and capability.

Mr. James Stone would like to know why the drainage is bad on CR 13. And who is taking care of correcting the problem? Mr. Wayne Ramey explained that St. Vrain Sanitation District is the sewer District and has nothing to do with the water drainage and invited Mr. James Stone to come to his office and he can explain in more detail to him.

Mr. Reggie Golden stated that St. Vrain Sanitation District will approach Weld County about dividing into Director Districts so that we would have board based representation from across the District. They may have one or more representatives on the Board.

Mr. Brain Travis made a motion to deny the request from Terri Heggs and Michael J. Sand to exclude from the inclusion of all properties included in the St. Vrain Sanitation District. Mr. Gary Cope seconded it. Approved

Mr. Brad Hagen closed the Public Hearing at 9:46 A.M.

Consent Agenda – 9:58 A.M.

Mr. Brian Travis made a motion to accept the consent agenda. Mr. Reggie Golden seconded it. Approved

Action Items – 10:00 A.M.

Mr. Gary Cope made a motion to award the IT contract to Timberlan with modifications that Mr. Dick Lyons will prepare. Mr. Reggie Golden seconded it. Approved

Mr. Reggie Golden made a motion to adopt the Pretreatment standards. Mr. Gary Cope seconded it. Approved

Mr. Eric Doering informed the Board that St. Vrain Sanitation has hired David Cross as our new Pretreatment Coordinator. He will begin in August.

Mr. Reggie Golden made a motion to approve Resolution 2007-10, which will amend the Rules and Regulations to add Group Care Facilities to Section 4.1. Mr. Gary Cope seconded it. Approved

Mr. Brad Hagen made a motion to deny CDOT Contract Revision #2 requested by Northridge Construction. Mr. Gary Cope seconded it. Approved

District Manager’s Report – 10:20 A.M.

Mr. Dave Lindsey; the Town Engineer of Firestone came before the Board to request that St. Vrain Sanitation District waive the required 2 year warranty bond pertaining to the Central Park Project Sub Division Agreement. The reason for the request is that they are another Government entity, and these fees are all coming out of the same tax base. Government entities usually waive fees to other Government entities.

Mr. Gary Cope made a motion that we accept the deviation to waive the required 2 year warranty bond pertaining to the Central Park Project Subdivision Service Agreement. Mr. Brian Travis seconded it. Approved

Meeting adjourned at 10:48 A.M.

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Recording Secretary Board Secretary

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