Board Minutes of January 17, 2007 Regular Meeting of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:      Brad Hagen, Wesley LaVanchy, Gary Cope, Brian Travis,

                                    Reggie Golden

Staff:              Eric Doering, Rob Fleck, Jon Peterson, Rick Hiatt,

                        Kim Castonguay, Dick Lyons – Attorney

Public:           Wayne Ramey, Mike Friesen

Call to Order:           The meeting was called to order at 9:03 A.M.

 

Consent Agenda – 9:05 A.M.

           

Verification of Liberty Line Extension Phase 1 and 2

            Mr. Brad Hagen would like Mr. Dick Lyons to review the Liberty Line Extension agreement and following review asks that staff return the accumulated interest on total funds collected or only on the unused interest funds remaining at the end of the project to Centex Homes, per Mr. Dick Lyon’s review.  Mr. Dick Lyons stated our standard Line Extension Agreement does not provide for interest being paid back.  Board directed Staff to use the standard agreement and not to have provisions allowing for interest to be rebated.  Staff made clear that the Liberty Line Extension agreement was approved by a previous board with the provision regarding interest repayment.

 

Easement with Firestone on WCR 26 Extension

            Mr. Brad Hagen suggested that St. Vrain Sanitation District have a condition in the agreement that states; grantee shall at sole expense relocate the underground facilities if at any time the Town requests.  The proposed Firestone provision is unreasonable in a sewer situation due to gravity flow.  Board directed Staff to have Easement redone and remove this condition and return to Firestone signed.  Mr. Brad Hagen made a motion to accept the consent agenda with the above provisions.  Mr. Reggie Golden seconded it.  Consent Agenda approved

 

Action Items – 9:30 A.M.

            Mr. Reggie Golden made a motion to approve Resolution 07-01 regarding posting of meeting places.  Mr. Brian Travis seconded it.  Approved

            Mr. Reggie Golden made a motion to accept First Mainstreet Insurance as our local property/liability insurance agent for 2007.  Mr. Gary Cope seconded it.  Approved

 

Discussion Items – 9:40 A.M.

 

Surcharge for Lift Station

            Mr. Gary Cope suggested that if a specific area would need a lift station in order to receive sewer service from St. Vrain Sanitation District, that the cost of the lift station and to maintain the lift station should be factored into any Line Extension Agreement.

 

Address Plat for Rules & Regulations

            Staff will present a Resolution to Board at the February Board meeting for their consideration.

 

 

Liability Issues on Hunting Club at Plant site

            Mr. Dick Lyons informed the Board and Staff the District is sufficiently covered to protect itself against potential hunting issues.  Board agreed to keep hunting as is for the year.  When the Nelson’s lease is up for renewal staff is directed to review the contract at that time.  Board would like any individual, hunting on the property, to bring a copy their homeowner’s insurance policy with them.

 

Condemnation Issues

            Mr. Eric Doering informed the Board that Mr. Nelson suffered a heart attack a few weeks ago and the Nelsons are still undecided regarding an easement for WCR 26.

            The Board directed the staff to have a Resolution ready for the February Board meeting to move forward with the Condemnation for an Easement of the Varra property.

 

Update on the Audit for 2006

            Mr. Jon Peterson informed the Board that Dan Schommer of Watkins and Schommer was here December 27, 2006 doing preliminary field work and will return January 24th and 25th to do his field work on the Audit.

 

Industrial Pretreatment Program Update

            Mr. Wayne Ramey will be at the February 21st Board meeting to conduct a Power Point presentation on the Pretreatment Program.  Mr. Rob Fleck informed the Board that our Pretreatment manual is completed and the Board will receive a copy before the February Board Meeting.

 

Ft Lupton Issue – 208 Boundary Change

            Ft. Lupton would like 8 square miles removed from our 208 boundary.  The District feels this area is needed to serve Dacono.  Fort Lupton has petitioned North Front Range Water Quality Association to amend their 208 boundary.  Fort Lupton informed St. Vrain Sanitation District that they would give us the ability to build on that property if we give them the 8 miles.  A letter indicating St. Vrain Sanitation District opposition and concerns will be sent to North Front Range Water Quality Association. 

 

Safety Incentive Program

            Mr. Reggie Golden would like St. Vrain Sanitation District to institute a safety incentive program for the employees.  An example would be that after one year of employment that is accident free an employee would receive a pin.  St. Vrain Sanitation District will investigate the process of beginning a Cost Containment Certification program.

 

 

Consolidation Update

            Mr. Wayne Ramey representing Tri Area Sanitation District as Board President was present to inform the Board of Directors what their Board direction is in terms of consolidation with St. Vrain Sanitation District.  First, Tri Area Sanitation District would like to dissolve entirely. Tri Area Sanitation District would like St. Vrain Sanitation District to take all responsibility including administrative fees and duties and to pay off the original Bonds.  Mr. Brad Hagen asked whether maintenance for drainage lines would be assumed by the towns of Frederick and Firestone.  Mr. Wayne Ramey said yes and that the District would only be responsible for collection/payment of Bond debt.  Mr. Dick Lyons would like to review the legal issues prior to St. Vrain Sanitation District Board decision.  Tri Area Sanitation District is willing to forgo the appraisal of the sewer treatment site and sign the contract and move forward if these issues are resolved.  Secondly Mr. Wayne Ramey stated that Tri Area Sanitation District would provide St. Vrain Sanitation District funding to move forward with the design on the pipe line providing service to Tri Area Sanitation District customers. Tri Area Sanitation District needs a formal request of funds for design. Mr. Brad Hagen would like a letter to include that Tri Area Sanitation District agrees to the above issues.  The Board authorizes the District to send Tri Area Sanitation District a letter that says we are ready to begin design.

 

Other Business – 11:07 A.M.

            Mr. Mike Friesen came to speak to the Board of Directors in regards to amending the IGA between St. Vrain Sanitation District and Mead.  Mead would like to do mutual 208 boundary shifts North of 66 and South of 32.  The Board instructed Mr. Mike Friesen that St. Vrain Sanitation District would continue to honor the existing IGA with no changes.

 

Meeting adjourned at 11:30 A.M.

 

 

 

 

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     Recording Secretary                                                                Board Secretary

 

 

 

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