Board Minutes of January 16, 2008 Regular Meeting  

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:       Brad Hagen, Brian Travis, Wesley LaVanchy, Reggie Golden,

                                    And Gary Cope by speaker phone  

Staff:              Eric Doering, Jon Peterson, Rob Fleck, John Anderson, Kim Castonguay, Dick Lyons – Attorney

Public:            Warren Mesloh and Tom Ullmann from TEC                         

Call to Order: The meeting was called to order at 9:03 A.M.

 

Presentation by Gill Capital Partners – 9:04 A.M.

            Mr. John Winslow of Gill Capital Partners is St. Vrain Sanitation District’s Investment Advisor.  He came before the Board to make a presentation on our 2007 investments and their performance. Gill Capital Partners uses Colorado Bank CD’s, Governmental Agency Bonds and Money Market instruments.  Mr. John Winslow feels that it is time to be locking in investment rates.  As of December 31, 2007 St. Vrain Sanitation District’s Estimated Interest Annual Income will be $1,173,837.10.  Mr. John Winslow will try to lock in CDs at 4% or better and for a longer period of time, from 1 to 3 years.  Government Agency Bonds are from 3 to 5 years, and will try to lock those in also.

 

Presentation by RTW – 9:34 A.M.

            Mr. Mike Rothberg, Mr. Phillip Sack, and Mr. Ron Schuyler made their presentation at the request of the Board.  RTW served as the engineers for the building of St. Vrain Sanitation District’s current treatment plant.  They came to discuss the current treatment plant and its capabilities.  They will also educate the Board on activated sludge.  Mr. Phillip Sack informed the Board that our system is not a Biolack Facility, the only similarities our system has to a Biolack Facility is that they both use earthen basins and the aeration system is the same. Our system uses parksen aerators. They feel that the type of system they put in could be easily expanded in small increments to save money on big expansions.  They indicated by adding to the exiting plant, St. Vrain Sanitation District could save around 30 million dollars.   

           

Consent Agenda – 10:20 A.M.

            Mr. Wesley LaVanchy made a motion to approve the Consent agenda.  Mr. Brian Travis seconded it. Approved

 

 

District Managers Report – 10:40 A.M.

            Staff has begun looking at our current Rules and Regulations and updating and cleaning up of the Regulations and will bring back to the Board for discussion.

            Mary Walsh has accepted a position with Metro Water and wastewater.  Her reason for leaving was an economic decision and resulted in a substantial pay increase for her.

 

Discussion Items – 10:50 A.M.        

            Mr. Brad Hagen would like to add to the discussion Items the contract his company Civil Resources currently has with Tri Area Sanitation in regards to the drainage work.  He wanted the Board members to be aware of the issue since the Tri Area Sanitation District consolidation took place and all existing contracts became St. Vrain Sanitation District’s obligation.  Mr. Dick Lyons, the attorney for St. Vrain Sanitation District informed the Board that he did check the conflict of Interest statutes and the ethic’s statutes and because it’s already in progress and St. Vrain Sanitation District assumed it, a discloser to the Board was all that was needed.  All checks to Civil Resources will be pulled and voted on separately in the action items.

            Mr. Rob Fleck updated the Board on the progress on the Tri Area interceptor line.  Currently, Staff has North Front Range Water Quality’s approval.  Staff is in the process of easement procurement.  The Last Chance Ditch crossing agreement has been executed.  St. Vrain Sanitation District is currently in contact with Mr. Brooks in regards to an Easement through his 2 acre parcel.  Mr. Brooks has indicated that he would like a sewer tap for the Easement.  Mr. Brooks would like no monthly sewer service fee charged until such time as building occurs.  Mr. Dick Lyons indicated that St. Vrain Sanitation District can’t give away taps for Easements.  He indicated that the process has to be a two step one.  The first one would be a check from St. Vrain Sanitation District for $7500.00 and an Easement Agreement to be signed by Mr. Brooks. The second one would be a check from Mr. Brooks for $7500.00. At that time St. Vrain Sanitation District will enter into a contractual agreement with Mr. Brooks to give him the right to a non residential sewer tap at a future time.

            In regards to the Dacono Election update Mr. Eric Doering has asked Mr. Brad Hagen to write a letter to the local paper in regards to the Dacono Election and Staff will mail out an informational fact sheet within the next 48 hours.

            Mr. Eric Doering informed the Board that St. Vrain Sanitation District has not received the funds from Tri Area Sanitation District. The court has signed the court order directing all assets be transferred to St. Vrain Sanitation District on January 14, 2008.  Mr. Dick Lyons and Tim Flynn are working on getting that done. Mr. Dick Lyons will draw up a Quit Claim Deed and have the Tri Area Sanitation District’s Board members sign.  Staff is still working on IGA’s with the Town’s of Firestone and Frederick in regards to transferring the Drainage duties and responsibilities to them.

            The Board has instructed Staff to stay with the original East I-25 IGA they have.  St. Vrain Sanitation District committed in writing to provide for them the treatment of their wastewater.  In turn they would do the infrastructure to bring it down to the edge of our territory.  Then the E-I25 Group would pay St. Vrain Sanitation District to have a line built from our Plant to the edge of our property to connect them.  Board has directed Staff to set up a meeting with the E-I25 Group in the next two weeks.

 

Action Items – 11:15 A.M.

            Mr. Wesley LaVanchy requested Rob Fleck to email Mr. Dave Lindsey at the Town of Firestone with the time line as to when St. Vrain Sanitation District began contacting Mr. Long on the Brooks property Easement. Mr. Reggie Golden made a motion to approve Resolution 2008-02, the eminent domain resolution for Brooks Property.  Mr. Brian Travis seconded it.  Approved  

            Mr. Wesley LaVanchy made a motion to approve Resolution 2008-03 and Mr. Brian Travis seconded it.  Approved  

            Mr. Reggie Golden made a motion to re-appropriate funds from one line item to another to have all of the Tri Area Old Town lines videoed in 2008.  Mr. Wesley LaVanchy seconded it.  Approved

            Mr. Brian Travis made a motion to appoint Kim Castonguay as the designated election official for the May 6, 2008 Election and to cancel it if there is not enough candidates to hold an election.  Mr. Wesley LaVanchy seconded it.  Approved

Ms. Kyna Glover will have a notice appear in the newspaper starting February 6th or 7th.  The Candidate’s will have until February 29, 2008 to turn in their Self-Nomination and Acceptance Forms.

 

Meeting adjourned at 12:00 P.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

____________________                                                        ____________________

   Recording Secretary                                                            Board Secretary

 

 

 

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