Board Minutes of February 21, 2007 Regular Meeting                               

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:      Brad Hagen, Wesley LaVanchy, Gary Cope, Brian Travis,

                                    Reggie Golden-Absent

Staff:              Eric Doering, Rob Fleck, Jon Peterson, Rick Hiatt,

                        Kim Castonguay, Dick Lyons – Attorney

Public:           Dave Lindsay, Roger Hollard, Rod Schmidt, Ken Williamson,                Kevin Schultze, Craig Carmel, Allen Windmiller, Wayne Ramey,           Paul Wember, Justin Sager, John Donnelly, Janine Reid, Andrew         Romero, Don Tarante, Wally Grant

Call to Order:           The meeting was called to order at 9:03 A.M.

 

Consent Agenda – 9:03 A.M.

            An Executive Session was added to the agenda to instruct negotiators on matters that are subject to negotiations.

 

Public Invited to be heard – 9:04 A.M.

           

            Mr. Allen Windmiller is part of the Development team (Pawnee South LLC) that originally put together the Eagle Meadow Subdivision in Dacono.  The original line extension agreement (Graydon Line) allows for the District to get paid back first for their share they put up front to build the line. The original signers of the Line Extension Agreement (Community Development) will be paid back second.  Mr. Windmiller would like an amendment to the original line extension agreement to allow future people who make use of the line to also get paid back their line extension fees after the others have been paid back.  Mr. Brad Hagen explained that the original participants paid their money up front to build the entire line, even if they only used a portion of the capacity.  That is why they get reimbursed, and that future people are only paying their portion of the oversizing pertaining to their development and are not subject to reimbursement.  Mr. Dick Lyons explained that when a non participant buys their first sewer tap, per St. Vrain Sanitation District’s rules and regulations are required to pay for all line extension fees for that phase.  Mr. Brad Hagen informed Mr. Allen Windmiller that per our rules and regulations that Eagle Meadow LLC must pay all line extension fees for their first phase when they purchase their first sewer tap.  Mr. Allen Windmiller would like a summary letter from District in response explaining the policy.  Mr. Eric Doering asked that the request of Mr. Windmiller be put in a letter to the District explaining exactly what he would like, and then the District will respond to that in the form of a letter.     

           

            Roger Hollard and Rod Schmidt of Lordson Mead would like the District to consider amending the IGA with Mead to include their entire project into the current St. Vrain Sanitation District boundary.  Mr. Roger Hollard stated that the majority of the property can be gravity served by St. Vrain Sanitation District.  The Town of Mead has informed Mr. Roger Hollard that they would support an IGA amendment.  Mr. Brad Hagen made a motion to have staff draft an agreement that states we will commit to serving Lordson Mead only if that area becomes part of our 208 boundary before taps are sold and that we do not want to amend the IGA.  Mr. Wes LaVanchy seconded it. Approved

 

            Mr. Ken Williamson of Sorento Estates would like the Board to amend the original agreement to the line extension reimbursement for Liberty 3.  His understanding is the original agreement is based on 4000 homes.  They would like they amendment to change to 2000 homes.  The line extension fee could go up to approximately $800.00 per SFE.  Mr. Brad Hagen instructed the staff to get proper calculations and to inform the Board and Mr. Ken Williamson of their recommendation.

 

Presentation by REC-Pretreatment Program – 10:12 A.M.

            Mr. Wayne Ramey explained that an Industrial Pretreatment program is being established to regulate pollutants from non domestic sources.  There are three elements to the program.  National categorical standards, prohibitive discharge standards and local limits.  They will be the basis of our policy and procedures.  Mr. Wayne Ramey has inspected over 65 commercial and Industrial users in St. Vrain Sanitation District.  The Board has received a copy of our proposed policies and procedures which will be approved at a later meeting.

 

Discussion Items – 10:37 A.M.

 

Dacono and Tri Area Sanitation District

            Currently St. Vrain Sanitation District has two options for the Tri Area Sanitation alignment.  They are: 1.) The old railroad route (Colorado Blvd.) 2.) The No Name Creek route.  There are pro’s and con’s to both.  Board directed staff to proceed with the No Name Creek route and to determine costs on design. Tri Area Sanitation District is committed to pay design costs.

            Mr. Dick Lyons informed the Board of Directors and Staff that after the Tri Area Sanitation inclusion into our District the Tri Area Revenue Loan can be assumed by St. Vrain Sanitation District. The District would form a Sub District within our District that would assess an additional fee of approx. $6.52 per month to those customers in the drainage sub district.  The balance owed on the Loan is $1.9 Million.  The current annual payment is $132,059.00 through the term of the loan.  Mr. Wayne Ramey stated that if St. Vrain Sanitation District assumes the Revenue Loan that the issue of the appraisal and the issue of the Plant site asset will go away.  Mr. Dick Lyons will present a plan to the Board at the March 21st meeting.

 

Action Items – 11:05 A.M.

            Mr. Brian Travis made a motion to approve the Easement agreement between the Town of Firestone and St. Vrain Sanitation District for the WCR 26 Line Extension.  Mr. Gary Cope seconded it. Approved

            Mr. Brian Travis made a motion to approve the changes made to the Standard Subdivision Service Agreement with the Town of Firestone.  Mr. Gary Cope seconded it.  Approved

            Mr. Brian Travis made a motion to approve the sale of a sewer tap to the Weld County Library District upon them accepting responsibility for conflicts that may arise. Also a tap does not commit us to serving them until the sewer line is in place.  Mr. Gary Cope seconded it.  Approved

            Mr. Brian Travis made a motion to approve the Great Western Railways sanitary sewer pipe line crossing license for the Liberty 3 Extension.  Mr. Wes LaVanchy seconded it.  Approved

 

Executive Session –  11:16 A.M.  

            The Board of Directors, Mr. Eric Doering, Mr. Rob Fleck, Mr. Dick Lyons, and Mr. Wally Grant entered into executive session Pursuant to Section 24-6-402(4)(e) for developing a strategy for negotiations, and instructing negotiators.  As Board President Mr. Brad Hagen certified that no actions were taken and no issues were discussed in executive session other than to instruct the District’s negotiator with the negotiations with the Town of Erie. Executive Session Ended: 12:08 P.M.

 

Action Items – 12:10 P.M.

 

            Mr. Wes LaVanchy made a motion to approve Resolution 2007-02 Address Plat.  Mr. Brian Travis Seconded it.  Approved

            Mr. Brad Hagen made a motion to approve Resolution 2007-03 Condemnation of Varra property.  Mr. Brian Travis Seconded it.  Approved

            Mr. Eric Doering informed the Board that Staff has exhausted all negotiation efforts in obtaining an Easement with Mr. and Mrs. Howard Nelson.  The Board has instructed Staff to begin the Condemnation process with the Nelsons and have a Condemnation Resolution at the April Board meeting.

            Mr. Brian Travis made a motion to approve Resolution 2006-15 to amend the District’s Rules and Regulations; Section 12.4 Inclusion Fee.  Mr. Wes LaVanchy Seconded it.  Approved

            Mr. Brad Hagen made a motion to approve Assignment – Liberty PUD

Bank will hold agreement in the event Mr. Williamson defaults on the loan.  Mr. Brian Travis Seconded it.  Approved

 

Discussion Items – 12:25 P.M.

 

Dacono Sanitation District

            Mr. Eric Doering informed the Board that discussions are continuing with Dacono Sanitation District. St. Vrain Sanitation District had sent Dacono Sanitation a letter stating that they would like to move toward consolidation and would hope to do that with the vote of the Dacono Sanitation Districts voters in the fall of 2008.  Dacono had read their agreement with St. Vrain Sanitation District and believed it would not occur until 2011.  What the agreement said is that our Bonds go through 2011. Dacono Sanitation has shown an interest in bring this issue to their Districts voters also this fall.

           

Letter to NFRWQPA regarding Ft. Lupton

            There are two other entities besides us that have concerns with the Ft. Lupton’s proposed 208 boundaries realignment and will also be responding with a letter to North Front Range Water Quality Protection Agency.  Ft. Lupton is reevaluating the proposed 208 boundaries realignment. 

 

 

Set Review for District Manager

            Mr. Doering will set up a time to meet with Gary Cope and Reggie Golden to go over any issues Board or Mr. Eric Doering may have prior to Mr. Doering meeting with the entire Board for his annual review as District Manager.

 

Consent Agenda – 12:35 P.M.

            Mr. Wes LaVanchy made a motion to accept the consent agenda.  Mr. Brian Travis seconded it.  Approved

               

Meeting adjourned at 12:40 P.M.

 

 

 

 

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     Recording Secretary                                                                Board Secretary

 

 

 

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