Board Minutes of December 12, 2007 Regular Meeting  

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:       Brad Hagen, Brian Travis, Wesley LaVanchy, Gary Cope

                                    And Reggie Golden  

Staff:              Eric Doering, Jon Peterson, Rob Fleck, John Anderson, Kim Castonguay, Dick Lyons – Attorney

Public:            None                            

Call to Order: The meeting was called to order at 9:04 A.M.

 

 

Consent Agenda – 9:20 A.M.

            Addition to discussion item c. IT 6 year plan, Public Hearing/Action Item d. Drainage debt agreement-CWCB.  Mr. Reggie Golden made a motion to approve the Consent agenda.  Mr. Wesley LaVanchy seconded it. Approved

 

 

District Managers Report – 9:35 A.M.

            Mr. Eric Doering informed the Board members the newsletter that went out to St. Vrain Sanitation District and Tri Area Sanitation District customers and was a big success in communicating important information.  This will be a model for future publications.

            St. Vrain Sanitation District certified 106 customer tax liens and Tri Area Sanitation District certified 150 customer tax liens on delinquent accounts.

            The Dacono Sanitation District Election will be February 5, 2008 and will be a mail in ballot for their customers.

            Ms. Melissa Worley is currently working at our Treatment Plant as an intern and will become employed part time with St. Vrain Sanitation District January 1, 2008.  

           

 

Discussion Items – 9:43 A.M.

            Update on the Tri Area Line

            St. Vrain Sanitation District is currently working on an agreement with Last Chance Ditch Co. for two crossings.  One is for WCR 26 and the other is for the Tri Area Line.  Cost will be $5,000.00 for the WCR 26 crossing and $9,000.00 on WCR 13.  Legal and consulting review cost will also be added.   Mr. Rob Fleck will make the following changes to the agreement, paragraph 3.5 change back to completion date of December 31, 2011 and Paragraph 4 change license fee from $12,000.00 to $15,000.00.  Mr. Brad Hagen made a motion to approve the agreement with the above changes made.  Mr. Gary Cope seconded it.  Approved

            Board would like staff to provide them with a schedule for completion of design by phases on the construction of the Tri Area sewer line and how staff is going to be putting that to bid, along with a monthly project time line and updates as we go along to meet the 2009 deadline.

           

 

 

            IT 6 Year Plan

            District now has a 6 year IT plan.  This plan will be used with whomever our IT provider is.  This plan is a philosophy that says we are going to move to a different point then we are now, relating to customer service, efficiency and effectiveness as an organization.  Board will allow the staff to follow without Board approval on each step.  Board will review this plan each year.

            Mr. Reggie left at 10:50 A.M.

 

 

 

Public Hearing/Action Items

            Mr. Wesley LaVanchy made a motion to approve the establishment of a Drainage Debt Fee, Resolution NO. 2007-15 creating a special service area within the District pursuant to SEC. 32-1-1006(1)(b)(I), C.R.S. subject to Mr. Jon Peterson filling in the appropriate numbers which were $4.20 per month.  Mr. Gary Cope seconded it.  Approved

 

Mr. Brad Hagen opened the public hearing on Savannah Subdivision at 11:00 A.M.

Notices were published and sent to the Savannah Subdivision property owners.  No public comment other then a phone conversation with one property owner.

Mr. Brad Hagen closed the public hearing at 11:01 A.M.

            Mr. Brian Travis made a motion to approve Resolution NO. 2007-16 calling for an Election on the Issue of Inclusion of the Savannah Subdivision and naming Kim Castonguay as District Election Officer (DEO).  Mr. Wesley LaVanchy seconded it.  Approved

A Special Election will be held February 5, 2008 at the Frederick Town Hall.

 

Mr. Brad Hagen opened the public hearing in regards to the adoption of the 2008 Budget at 11:04 A.M.

No public comment was heard.

Mr. Brad Hagen closed the public hearing at 11:05 A.M.

            Mr. Gary Cope made a motion to approve Resolution NO. 2007-17 to adopt the 2008 Budget.  Mr. Wesley LaVanchy seconded it.  Approved

 

            Mr. Wesley LaVanchy made a motion to approve Resolution NO. 2007-18 to Appropriate sums of Money to the various funds and spending agencies as set forth in the 2008 Budget.  Mr. Brian Travis seconded it.  Approved

 

            Mr. Gary Cope made a motion to approve Resolution NO. 2007-19 to set the Mill Levy.  Mr. Wesley LaVanchy seconded it.  Approved

 

           

 

 

 

 

 

            Mr. Wesley LaVanchy made a motion to adopt the Resolution to assume the amendment No.2 by and between the State of Colorado for the use and benefit of the Department of Natural Resources, Colorado Water Conservation Board, Weld County Tri-Area Sanitation District, acting by and through its Water Activity Enterprise, and St. Vrain Sanitation District, acting by and through its Water Activity Enterprise, and enter into loan contract C150036 Appendix A, along with the Security agreement Appendix B.   Mr. Brian Travis seconded it.  Approved   

 

             

           

           

 

           

Meeting adjourned at 11:20 A.M. with a delicious catered Holiday Party following the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

____________________                                                        ____________________

   Recording Secretary                                                                               Board Secretary

 

 

 

____________________                                                        ____________________

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