Board Minutes of August 15, 2007 Regular Meeting 

Of the Board of Directors of the St. Vrain Sanitation District

 

Attendance:

            Directors:      Brad Hagen, Reggie Golden, Brian Travis, Wesley LaVanchy

                                    Gary Cope – speaker phone

Staff:              Eric Doering, Jon Peterson, Rob Fleck, Dave Cross, Kim Castonguay, Dick

                        Lyons – Attorney

Public:           Buck Bergstrom, Chuck Zernickow, Wayne Ramey, Carmen DeSantis, Bill

                        Leary, Jim Loonan

Call to Order:           The meeting was called to order at 9:01 A.M.

 

There were no Additions or Deletions to the Agenda

 

Public invited to be heard – 9:04 A.M.

            Mr. Buck Bergstrom representing BT Construction attended the Board meeting to ask the Board of Directors to waive the 5 year warranty, and allow the Bond to expire after 2 years.  The Board would like a letter of assurance that BT Construction will fix any problems on the 160 ft. casing for 3 years after the Bond expires.  They will prepare a letter for EZ Excavating and St. Vrain Sanitation District.

 

            Mr. Chuck Zernickow representing Liberty Properties is currently building Value Place came before the Board of Directors to ask the Board to credit 3 months of sewer service payments because they didn’t connect to our line until June, 2007.  They originally purchased their Sewer Tap March 12, 2007.  The original Tap agreement states that sewer service charges will begin the first of the month after they purchase their tap.  The Board would like staff to research options and come back next month with a proposal. 

 

Consent Agenda – 9:37 A.M.

            Mr. Reggie Golden made a motion to accept the consent agenda.  Mr. Brian Travis seconded it with a spelling error to be fixed first.  Approved

 

Action Items – 9:40 A.M.

 

McHale Ranch Lionshead Development LLC Inclusion:

 

Mr. Brad Hagen opened the public hearing for any comment. None

Mr. Brad Hagen closed the public hearing.

 

            Mr. Wesley LaVanchy made a motion to approve the Inclusion of McHale Ranch Lionshead Dev. LLC.  Mr. Brian Travis seconded it.  Approved

 

 

Tri Area Sanitation District/St. Vrain Sanitation District Agreement:

            Mr. Brian Travis made a motion to accept the Dissolution Agreement between St. Vrain Sanitation District and Tri Area Sanitation.  Mr. Wesley LaVanchy seconded it.  Approved

 

            Mr. Wesley LaVanchy made a motion to accept the Interceptor Construction and Wastewater Service Agreement.  Mr. Brian Travis seconded it.  The amount of $26.40 was inserted into 4.6 which represents the current set family equivalent charge plus 20%, which coincides with paragraph 7.1.  Approved

 

            Mr. Rob Fleck and Mr. Jon Peterson along with Tri Area Sanitation went to the State Department of Public Health for a meeting over the Tri Area Sanitation District agreement with the State.  Completion of the line to our plant will be by May 2009.

 

              Staff will bring a contract for the Board to review to hire an Easement Consultant in the next few months.

 

            Dacono Sanitation District was under the impression that they wouldn’t need an Election to pursue the Dissolution of the District.  Part of the State statute, in terms of how you go about dissolutionment, states that if all property owners are within the town limits no public vote is needed and that the City Council votes on the issue to dissolve the Dacono Sanitation District.  Dacono was under the impression that was their situation.  Unfortunately they found out that there were several property owners that were not in city limits, thus a public election is required.  Dacono would like to have their Election in February 08’ and the dissolution take affect May 1, 2008.  Dacono Sanitation Board members feel that they are running out of time to have the Election in November.  Mr. Reggie Golden made a motion to approve the Dissolution agreement with the following changes:  Paragraph 4.3 modified to mirror the language contained in the Tri Area Agreement and that the effective dates be changed to reflect a November 2007 Election and a dissolution date effective January 1, 2008.  Mr. Brian Travis seconded it.  Approved

 

            Mr. Reggie Golden made a motion that the Board will request and accept a 5 year warranty assurance from BT Constructors in lieu of the contract adjustment for that portion of the line that was not in conformity with the contract documents.  Mr. Brian Travis seconded it.  Approved

 

District Manager’s Report – 10:55 A.M.

 

            Interviews will begin next week for the Plant Manger position.  The condemnation process is moving forward on WCR 26 and is in the final stages.  Staff is beginning to work on the 2008 Budget.  St. Vrain Sanitation District will be conducting tours at the Treatment Plant August 17th and the 20th for the employees and elected officials of Frederick and Firestone.  The Board of Directors authorized Mr. Eric Doering to offer the Nelson’s a maximum of $30,000.00 for condemnation and Varra’s $40,000.00 maximum.  Mr. Brad Hagen would like the IT Contract to include a rate schedule.

 

       

 

           

 

 

 

             

Meeting adjourned at 11:05 A.M.

 

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   Recording Secretary                                                                            Board Secretary

 

 

 

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