Board Minutes of May 21, 2008 Regular Meeting
Of the Board of Directors of the St. Vrain Sanitation
District
Attendance:
Directors: Brad Hagen, Wesley LaVanchy, Brian Travis, Wayne Ramey,
Conference Call-Gary Cope and Reggie Golden
Staff: Eric Doering, Jon Peterson, Rob Fleck, John Anderson, Kim Castonguay, Tara Lloyd, Dick Lyons-Attorney
Public: Brian Pearce, Arian Ware, David Lindsay, Josh Cook, Gary Woods, Stephanie Stewart
Call to Order: The meeting was called to order at 9:02am.
Additions or Deletions to Agenda: None
Public Invited to be Heard: None
Consent Agenda –
Brian Travis made a motion to approve the consent agenda. Wesley LaVanchy seconded it. Approved
Public Hearing –
Reggie Golden called in at
Brian Travis made a motion to
approve Resolution 2008-04, to amend the District Rules and Regulations. Wes
LaVanchy seconded it. Approved
Brian Travis Left at
New Board Organization
New Board Members Wayne Ramey and re-elected Board Member Brad Hagen were sworn in by Dick Lyons and at that time they signed their oath of office.
Wes LaVanchy made a motion to nominate Brad Hagen as Board
President, Wayne Ramey seconded it. Approved
Brad Hagen made a motion to nominate Reggie Golden as Board Vice
President, Wayne Ramey seconded it. Approved
Wes LaVanchy made a motion to nominate Gary Cope as Board Secretary, Brad Hagen seconded it. Approved
Brad Hagen made a motion to nominate Wes LaVanchy as Board Treasurer, Wayne Ramey seconded it. Approved
Wayne Ramey will serve as a Board Director.
Jon Peterson will bring new bank signature cards to the June Board meeting. Eric Doering went over the Board Member handbook with the Board Members and Dick Lyons went over a Board Training memo.
Finance Department – 9:40am
Gary Cope called in at
Jon Peterson presented an action plan for the 2007 Audit Management letter items raised by the auditor. Wes LaVanchy stated that he would like Jon Peterson to complete an action plan each year.
Jon
Peterson updated Board Members on the new billing software. It will be up and
running by October 2008. He also indicated that the District will be upgrading
the website so that customers will have the option to pay online securely.
Treatment Plant Department
–
John Anderson went over his memo with the Board about Treatment Plant Modifications. John Anderson recommends that the Board amend the original budget of $500,000 up to $600,000 for a fourth blower and the associated control panel, piping, labor and SCADA programming costs.
Brad Hagen
made a motion to allocate $600,000.00 for the projects. Wes LaVanchy seconded
it. Approved
Gary Cope disconnected at
Jon Peterson left at
Josh Cook from The Engineering Company (TEC) suggested that St. Vrain Sanitation District use a negotiated bid process versus a standard bid process. Josh Cook recommended four contractors he believes provide quality work. Dick Lyons stated that St. Vrain Sanitation District is exempt from the standard bid process because this job is not a construction project. Dick Lyons agrees with Josh Cook and feels comfortable not going through this job as a construction project.
Brad Hagen made a motion to have staff contact four qualified service providers to get the best price and best timeline. Wayne Ramey seconded it. Approved
Collections
Department –
Brad Hagen opened public hearing
for the inclusions from the former Tri Area Sanitation District at 10:36 am.
There were no comments from the public or the Board. The public hearing was
closed at
The Board was presented an alternative proposal regarding crop damages. The Board decided that there will be no change in the policy reflecting crop damage and the Board will revisit the agreement on a case by case basis with landowners.
Gary Cope called in at
Rob Fleck
asked for direction from the Board on whether or not St. Vrain Sanitation
District should proceed with funds to install the casing at the Home Depot site
in Firestone Town Centre. Brad Hagen suggested that
Brad Hagen made a motion to direct staff to pay up to $75,000.00 for the steel casing for the Godding Hollow parallel at Firestone City Centre. Wayne Ramey seconded it. Approved
Brad Hagen made a motion to approve
the easement purchase price for the Gregerson property and to include the
standard crop damage of three (3) years with an additional three (3) years of
damages built in to the per acre price. Brad Hagen is authorized to sign after
Dick Lyons makes the changes. Wayne Ramey seconded it. Approved
Reggie Golden made a motion of
approval to set the inclusion hearing and signing for the St. Dimitrie Church
for
Administration Department
–
Gary Cope disconnected at
The Board and Stephanie Stewart with the East I-25 group had a discussion in regards to a proposed IGA. Staff and Dick Lyons will be working with Stephanie Stewart on outstanding issues.
Reggie Golden disconnected at
Wes LaVanchy left at
Board Meeting
adjourned at
____________________ ____________________
Recording Secretary Board Secretary
____________________ ____________________
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